A vendor with Auto Pay on has given you permission to charge their card
when a fee falls due. You get paid the moment you release the invoice, instead
of waiting for them to pay it.
You cannot turn Auto Pay on for a vendor. Each vendor turns it on themselves,
for each market separately.
See who has it on
Open Vendors. Each vendor shows whether Auto Pay is on. On a long list, use
the Auto Pay filter down the left to see only those who have it.
Charge everyone for an event day
- Open Scheduler.
- Right-click the day's column header and choose Create All Invoices.
- In the Auto Pay section, leave Auto Charge selected.
- Click Create Invoices.
Every vendor gets their invoice. The ones with Auto Pay are charged straight
away; the rest have to pay theirs.
The dot on each booking tells you which is which — green means paid,
blue means the invoice has gone out and you are waiting. Right-click a cell
and choose View Invoice to see what happened.
Charge a single invoice
- Open Invoices and click Add Invoice.
- Build the invoice and save it.
- Open it again. If the vendor has Auto Pay, you are asked whether to charge
their card. - Click Charge.
A vendor without Auto Pay has no such option, and you wait for them to pay.
Vendors turn it on, not you
If a vendor wants to be charged automatically, they enable it themselves
from their own applications list. Point them at the vendor article on
turning on Auto Pay.