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Linking Applications Between Events How to reuse applications and carry over vendor answers Generated: January 23, 2026 Table of Contents 4 Introduction 4 Key Concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Templates vs. Existing Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 What's in an Application? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 How Answer Carry-Over Works 4 Choosing Between Templates and Existing Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 When to Use a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 When to Use an Existing Application 5 How It Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Step 1: Create Your First Application Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Step 2: Create Your Event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Step 3: Activate the Event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Step 4: Vendors Apply 6 Common Scenarios . . . . . . . . . . . . . . . . . . . . . . . 6 Scenario 1: Annual Market — Reusing the Same Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Scenario 2: Multiple Events Sharing One Application . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Scenario 3: Different Events Need Different Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Scenario 4: Updating Questions for Next Year 7 What Carries Over (and What Doesn't) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Automatically Carried Over . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Not Automatically Carried Over 7 Important Limitations . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Cannot Change Application After Vendors Are Assigned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Question Matching Is Exact 8 Best Practices 8 Quick Reference Introduction When setting up a new event, you can either create a brand new application from a template or link to an existing application that's already been used by another event. Linking to an existing application saves time and provides a better experience for returning vendors, whose previous answers can be automatically carried over. This guide explains the difference between templates and existing applications, how to link events to applications, and how vendor answer carry-over works. Key Concepts Templates vs. Existing Applications When creating an event, the Application dropdown shows two sections: Templates Fresh application definitions that have never been used. When you activate your event, a template becomes an "existing application" that can be reused by future events. Existing Applications Applications that have already been used by at least one activated event. Multiple events can share the same existing application, which guarantees consistent questions and enables answer carry-over. What's in an Application? An application defines what information vendors must provide when applying. This includes:  Questions you want vendors to answer  Documents you require vendors to upload  Surveys vendors must complete  Application fees  Allowed vendor types and product categories How Answer Carry-Over Works When a vendor applies to an event, the system automatically looks for their previous answers to questions with matching text. If the vendor has answered a question before (in any previous application to your market), that answer is pre-filled for them. Key Point: Answer carry-over is based on the question text matching exactly. When you link multiple events to the same existing application, the questions are guaranteed to match — so vendor answers always carry over. Choosing Between Templates and Existing Applications When to Use a Template Select a template when:  This is your first event and you haven't activated any applications yet  You want to customize questions specifically for this event  You need different requirements than your other events  You're testing a new application design When you activate an event using a template, that template becomes an "existing application" that you can reuse for future events. When to Use an Existing Application Select an existing application when:  You want returning vendors to have their answers pre-filled  You want consistent questions across multiple events  You're running a recurring event (e.g., annual market)  Multiple events should share the same vendor requirements Tip: Using the same existing application for recurring events ensures vendors only need to fill out the application once. Their answers carry over automatically to each new event. How It Works Step 1: Create Your First Application Template Before creating events, set up your application template with all the questions, documents, and fees you need.  Go to Settings > Applications  Click Create Application  Add your questions, document requests, and fees  Save the application Step 2: Create Your Event When creating a new event, you'll choose an application from the dropdown:  Go to Events > Create Event  Fill in the event details (name, dates, etc.)  In the Application dropdown, you'll see two sections: Templates Select one of these for your first event or when you need a fresh application. Existing Applications Select one of these to reuse an application from a previous event and enable answer carry-over. Step 3: Activate the Event When you activate the event:  If you selected a template: It becomes an existing application that can be reused by future events.  If you selected an existing application: The event is linked to that application immediately — no new application is created. Step 4: Vendors Apply When vendors apply to your event:  If they've applied before using the same application, their answers are pre-filled  They can review and update any pre-filled answers  New questions appear blank for them to answer  Their submitted answers are saved for future applications Common Scenarios Scenario 1: Annual Market — Reusing the Same Application Situation: You run a weekly farmers market and want returning vendors to have an easy re-application process each year. What to do:  For your first year, create a template and activate your event  Each following year, create a new event and select the existing application from the previous year  Returning vendors will see their previous answers pre-filled  They can simply review and submit, or make updates as needed Scenario 2: Multiple Events Sharing One Application Situation: You manage several events throughout the year (e.g., Spring Market, Summer Market, Fall Market) that all have the same vendor requirements. What to do:  Create and activate your first event with a template  For subsequent events, select the existing application from the dropdown  All events now share the same application  Vendors who applied to one event will have answers pre-filled for others Scenario 3: Different Events Need Different Applications Situation: You run different types of events with different vendor requirements (e.g., a Food Truck Festival vs. a Craft Fair). What to do:  Create separate templates for each event type  Activate each event with its appropriate template  You'll end up with multiple existing applications — one for each event type  Future Food Truck Festivals can reuse the Food Truck application, etc. Even with different applications, if some questions are worded identically (e.g., "Describe your products"), those specific answers will still carry over. Scenario 4: Updating Questions for Next Year Situation: You want to add new questions or modify existing ones for next year's event, but still want returning vendors' answers to carry over. What to do:  Create a new template with your updated questions  Keep question wording identical for questions where you want answers to carry over  Create your new event and select the new template  Previous answers will carry over for unchanged questions  New or modified questions will appear blank for vendors Note: If you need to modify an existing application, changes will affect ALL events using that application. To avoid this, create a new template instead. What Carries Over (and What Doesn't) Automatically Carried Over Item Carries Over? Notes Question Answers Yes If the question text matches exactly Yes/No Responses Yes Carried over with the question Multiple Choice Selections Yes If the same choices are available Not Automatically Carried Over Item Carries Over? Notes Uploaded Documents No Must be re-uploaded each event Survey Responses No Surveys must be completed fresh Application Fees No Fees are charged per application Booth Selections No Made during event assignment Documents and surveys don't carry over because they may need to be current for each event (e.g., updated insurance certificates, current health permits). Important Limitations Cannot Change Application After Vendors Are Assigned Once vendors have been assigned to booths/spaces in an event, you cannot change which application is linked to that event. This protects the integrity of vendor data and booth assignments. If you need to use a different application, you have two options:  Remove all vendor assignments first (if possible)  Create a new event with the correct application Question Matching Is Exact Answers only carry over when the question text matches exactly. Even small changes will prevent carry-over: Original Question Modified Question Will Carry Over? Describe your products Describe your products Yes Describe your products Describe your products. No (period added) List your certifications List any certifications No (wording changed) Tip: Using the same existing application guarantees questions match. If you need different questions, keep unchanged ones worded identically. Best Practices  Reuse existing applications when possible — This guarantees answer carry-over and keeps your events consistent.  Plan your template carefully — Think about what questions you'll need long-term before creating your first event.  Keep question wording consistent — If you create a new template, keep unchanged questions worded identically for carry-over.  Test with a sample vendor — Before launching a new event, test the application process to verify answers carry over correctly.  Communicate with vendors — Let returning vendors know their previous answers will be pre-filled and they should review them for accuracy. Quick Reference Template A fresh application definition. Becomes an "existing application" when you activate your event. Existing Application An application already used by at least one event. Select this to reuse the same questions and enable answer carry-over. Answer Carry-Over Happens when question text matches exactly. Guaranteed when using the same existing application. What Doesn't Carry Over Documents, surveys, and fees must be submitted fresh for each event.