Document Content
Linking Applications Between
Events
How to reuse applications and carry over vendor answers
Generated: January 23, 2026
Table of Contents
4
Introduction
4
Key Concepts
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Templates vs. Existing Applications
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
What's in an Application?
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
How Answer Carry-Over Works
4
Choosing Between Templates and Existing Applications
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
When to Use a Template
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
When to Use an Existing Application
5
How It Works
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Step 1: Create Your First Application Template
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Step 2: Create Your Event
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Step 3: Activate the Event
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Step 4: Vendors Apply
6
Common Scenarios
. . . . . . . . . . . . . . . . . . . . . . . 6
Scenario 1: Annual Market — Reusing the Same Application
. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Scenario 2: Multiple Events Sharing One Application
. . . . . . . . . . . . . . . . . . . . . . . . . . 6
Scenario 3: Different Events Need Different Applications
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Scenario 4: Updating Questions for Next Year
7
What Carries Over (and What Doesn't)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Automatically Carried Over
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Not Automatically Carried Over
7
Important Limitations
. . . . . . . . . . . . . . . . . . . . . . . . . . 7
Cannot Change Application After Vendors Are Assigned
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Question Matching Is Exact
8
Best Practices
8
Quick Reference
Introduction
When setting up a new event, you can either create a brand new application from a template or link to an
existing application that's already been used by another event. Linking to an existing application saves time and
provides a better experience for returning vendors, whose previous answers can be automatically carried over.
This guide explains the difference between templates and existing applications, how to link events to
applications, and how vendor answer carry-over works.
Key Concepts
Templates vs. Existing Applications
When creating an event, the Application dropdown shows two sections:
Templates
Fresh application definitions that have never been used. When you
activate your event, a template becomes an "existing application" that can
be reused by future events.
Existing Applications
Applications that have already been used by at least one activated event.
Multiple events can share the same existing application, which
guarantees consistent questions and enables answer carry-over.
What's in an Application?
An application defines what information vendors must provide when applying. This includes:
Questions you want vendors to answer
Documents you require vendors to upload
Surveys vendors must complete
Application fees
Allowed vendor types and product categories
How Answer Carry-Over Works
When a vendor applies to an event, the system automatically looks for their previous answers to questions with
matching text. If the vendor has answered a question before (in any previous application to your market), that
answer is pre-filled for them.
Key Point: Answer carry-over is based on the question text matching exactly. When you link
multiple events to the same existing application, the questions are guaranteed to match — so
vendor answers always carry over.
Choosing Between Templates and Existing Applications
When to Use a Template
Select a template when:
This is your first event and you haven't activated any applications yet
You want to customize questions specifically for this event
You need different requirements than your other events
You're testing a new application design
When you activate an event using a template, that template becomes an "existing application" that you can
reuse for future events.
When to Use an Existing Application
Select an existing application when:
You want returning vendors to have their answers pre-filled
You want consistent questions across multiple events
You're running a recurring event (e.g., annual market)
Multiple events should share the same vendor requirements
Tip: Using the same existing application for recurring events ensures vendors only need to fill
out the application once. Their answers carry over automatically to each new event.
How It Works
Step 1: Create Your First Application Template
Before creating events, set up your application template with all the questions, documents, and fees you need.
Go to Settings > Applications
Click Create Application
Add your questions, document requests, and fees
Save the application
Step 2: Create Your Event
When creating a new event, you'll choose an application from the dropdown:
Go to Events > Create Event
Fill in the event details (name, dates, etc.)
In the Application dropdown, you'll see two sections:
Templates
Select one of these for your first event or when you need a fresh
application.
Existing Applications
Select one of these to reuse an application from a previous event and
enable answer carry-over.
Step 3: Activate the Event
When you activate the event:
If you selected a template: It becomes an existing application that can be reused by future events.
If you selected an existing application: The event is linked to that application immediately — no new
application is created.
Step 4: Vendors Apply
When vendors apply to your event:
If they've applied before using the same application, their answers are pre-filled
They can review and update any pre-filled answers
New questions appear blank for them to answer
Their submitted answers are saved for future applications
Common Scenarios
Scenario 1: Annual Market — Reusing the Same Application
Situation: You run a weekly farmers market and want returning vendors to have an easy re-application process
each year.
What to do:
For your first year, create a template and activate your event
Each following year, create a new event and select the existing application from the previous year
Returning vendors will see their previous answers pre-filled
They can simply review and submit, or make updates as needed
Scenario 2: Multiple Events Sharing One Application
Situation: You manage several events throughout the year (e.g., Spring Market, Summer Market, Fall Market)
that all have the same vendor requirements.
What to do:
Create and activate your first event with a template
For subsequent events, select the existing application from the dropdown
All events now share the same application
Vendors who applied to one event will have answers pre-filled for others
Scenario 3: Different Events Need Different Applications
Situation: You run different types of events with different vendor requirements (e.g., a Food Truck Festival vs.
a Craft Fair).
What to do:
Create separate templates for each event type
Activate each event with its appropriate template
You'll end up with multiple existing applications — one for each event type
Future Food Truck Festivals can reuse the Food Truck application, etc.
Even with different applications, if some questions are worded identically (e.g., "Describe your products"), those
specific answers will still carry over.
Scenario 4: Updating Questions for Next Year
Situation: You want to add new questions or modify existing ones for next year's event, but still want returning
vendors' answers to carry over.
What to do:
Create a new template with your updated questions
Keep question wording identical for questions where you want answers to carry over
Create your new event and select the new template
Previous answers will carry over for unchanged questions
New or modified questions will appear blank for vendors
Note: If you need to modify an existing application, changes will affect ALL events using that
application. To avoid this, create a new template instead.
What Carries Over (and What Doesn't)
Automatically Carried Over
Item
Carries Over?
Notes
Question Answers
Yes
If the question text matches exactly
Yes/No Responses
Yes
Carried over with the question
Multiple Choice Selections
Yes
If the same choices are available
Not Automatically Carried Over
Item
Carries Over?
Notes
Uploaded Documents
No
Must be re-uploaded each event
Survey Responses
No
Surveys must be completed fresh
Application Fees
No
Fees are charged per application
Booth Selections
No
Made during event assignment
Documents and surveys don't carry over because they may need to be current for each event (e.g., updated
insurance certificates, current health permits).
Important Limitations
Cannot Change Application After Vendors Are Assigned
Once vendors have been assigned to booths/spaces in an event, you cannot change which application is
linked to that event. This protects the integrity of vendor data and booth assignments.
If you need to use a different application, you have two options:
Remove all vendor assignments first (if possible)
Create a new event with the correct application
Question Matching Is Exact
Answers only carry over when the question text matches exactly. Even small changes will prevent carry-over:
Original Question
Modified Question
Will Carry Over?
Describe your products
Describe your products
Yes
Describe your products
Describe your products.
No (period added)
List your certifications
List any certifications
No (wording changed)
Tip: Using the same existing application guarantees questions match. If you need different
questions, keep unchanged ones worded identically.
Best Practices
Reuse existing applications when possible — This guarantees answer carry-over and keeps your
events consistent.
Plan your template carefully — Think about what questions you'll need long-term before creating your
first event.
Keep question wording consistent — If you create a new template, keep unchanged questions worded
identically for carry-over.
Test with a sample vendor — Before launching a new event, test the application process to verify
answers carry over correctly.
Communicate with vendors — Let returning vendors know their previous answers will be pre-filled and
they should review them for accuracy.
Quick Reference
Template
A fresh application definition. Becomes an "existing application" when
you activate your event.
Existing Application
An application already used by at least one event. Select this to reuse
the same questions and enable answer carry-over.
Answer Carry-Over
Happens when question text matches exactly. Guaranteed when using
the same existing application.
What Doesn't Carry Over
Documents, surveys, and fees must be submitted fresh for each event.